User Specific Rounding Rules

The new User Specific Rounding Rules feature has just been put in place so companies can apply individual schedules for each employee. The idea behind this is that there may come the need to create time blocks where employees are meant to be payed, and by doing this, the system will only count towards paid hours the time inside the block. Everything outside of it will be ignored, and the punches will match to the actual schedules.

The first step is to enable the functionality, this is done in the Administration tab. Click on "Set quantisation data" and select the "User Defined" option and save it:

To set this up, you need to go to the Field Workers tab and click on the ID of the employee you need to apply a rule for. You will find the following new fields:

• Payable Start: the time the employee is expected to start the shift and what it will be rounded to it if he/she clocks in before that time.
• Payable End: the time the employee is expected to end the shift and what it will be rounded to it if he/she clocks out after that time.
• Shift: here you can pick Day or Night, depending on if the employees work a day or night shift.

Notice that if desired, you can setup just a Start or End rule, it's not mandatory to create both if you don't need to. Also, if the employee clocks in later than the Payable Start time or clocks out earlier than the Payable End time, that will count as starting late or ending early, respectively, and no rounding rules will be applied.

When employees proceed to sign the timesheets, they will see the rounding rules being applied. Here is the Timecard Event Report showing the original times for the punches (clock in at 7:45 AM and clock out at 5:08 PM):

And here is what this employee would see in the Timesheet Signoff screen:

When a manager logs in the web portal to approve the timesheets, the rounding rules will also be applied:

(Click on image to enlarge)

The following reports are the ones that will provide the rounded hours:

• Timecard Task Event and Location Report
• Custom Report
• Timecard Task Focused Custom Report
• Timecard Detail Report

And we have added a new report called "User Rounding Report", which will give you details of both the actual and the expected start and end times for each employee:

As always, we are working hard to provide you with even more tools to manage your organization. Leave us a comment below in case you have any questions or feedback.

New Feature: Pre-Naming Photos

With this new feature, you will be able to save your employees' time by having them only take pictures and the system will name them automatically.

The default way is that you take a picture, tap on "Submit" and then you are asked to enter a "Picture Description":

To enable the system to pre-name images captured with Pacific Timecard, you need to go to the "Manage Custom Fields/Forms" in the Administration tab. This will work for any Custom Fields that you add, be it Default or Custom Forms.

On this example, we are adding a Default Custom Field (using the "Photo" Field Type, of course) called "Street View". Notice that we are using "Street View" as the Default Value:

Whatever text you put into this Default Value, will be used to name the pictures captured using this specific custom field. Click on Add to create this new field.

Now we are ready to test this with our device, we can go to the "Add Task Info" section and our Street View photo field will be there:

We can then take the picture and when we tap on "Submit", the "Picture Description" prompt will be skipped, so you will see the list of pictures you have taken. Tap "ADD" to capture more images, or "DONE" if you have what you need:

Now we can compare the results, if we checked on the Custom Report, we can see our "photo1.jpg", since we didn't enter a name in that case, and right below it, there's our "photo1-Street View.jpg":

Notice how it used the automatic name without us entering anything!

A new section we recently added in the Administration tab called "View User Photos" will also show us how the files were named (watch out for an upcoming post about this new great feature):

(Click on the image to enlarge)

We hope you like this cool new feature, leave us any comment or question down below!

The New View User Photos Section

Continuing on the same theme of last week, today we bring you another new feature related to pictures, the View User Photos section.

This new functionality will allow you to view all the pictures and signatures captured by all of the users, as well as focus on specific teams, users and date ranges, just like on a report.

To get to View User Photos, go to the Administration tab and you will find the option within the "Staff" section:

Once inside, you will be able to use the different filters to look at all of the available pictures and signatures captured out in the field.

Here is an example of what this report looks like:

(Click on the image to enlarge)

Each image can be clicked on to download it into your hard drive, it's that easy!

Let us know if you have any comments or questions.

Multiple Photos on Forms

Hello everyone!

A little while back we had added some really interesting functionality around taking multiple photos within the Add Task Info section. Now, we have also enabled this functionality when using Custom Forms. 

It's very easy to enable it, just go to Preferences within the Administration tab, scroll down until you find the option called "Allow Multi Photo":

Make sure to check the tick box and click on "Save".

What this does is that whenever you are taking pictures within a Form, you will be able to add more than one by just tapping the "Add" button.

Check our previous article for more details on how to take multiple pictures.

We hope you like this quality of life enhancement, it's just one of many more to come!