Meal and Rest Compliance Report

Hello everyone! Today we have a quick update about a new report intended to simplify monitoring employees' meal and rest violations: the Meal and Rest Compliance Report.

What this report shows is every instance that an employee did not take a break or that the break taken was too short.

This information will also be available in the SmartFence Triggered Rules Report along with any other alert you have setup, but the Meal and Rest Compliance Report was designed to make it easier to focus only on instances when employees are not in compliance.

To be able to see entries on this report, make sure that rules are setup with either of the following key words, depending on the rules:

• "Too Short" (used when you want to specify if the user took less than X amount of time of Rest Break or Meal Period).
• "Not Taken" (used to create an entry after a specific amount of time when the employees and/or the managers can be notified that they must take a break or lunch, or that they have gone over the expected time).

Here is an example of a set of rules that would meet this requirement, so that when they are triggered, they will show up on the Meal and Rest Compliance Report (taken from the Worker Monitoring section within the Rules, Action and Fences screen):

And finally, here is a sample of what the report looks like whenever one of these rules are triggered:

Leave us any questions or comments down below, we hope you like this great new feature!

Team Member Task Change Message

Hello everyone!

Today we have a quick but interesting one for you, it is newly added functionality available with our Pacific Timecard mobile application version 8.9 and above.  If you are a Supervisor using Team Clock-in, you can now change the tasks of all the clocked in crew members with one easy step.

Here is how it goes: the Supervisor with the device would only need to be clocked in and have some users clocked in, then, the moment he/she selects "Change Task" and picks the relevant Task/SubTask, a pop up message will appear:

If the user selects "YES", then the clocked in team members' task/subtask will be changed to the one the supervisor is changing to. Otherwise, they will remain in the same job they are at.

Keep in mind that in order to punch people to individual different tasks, it still needs to be done through the "Team Clock-in" section in the menu, since each task will need to be selected manually, but in the cases everyone will switch to the same activity, this is the fastest and most convenient way to do it.

We hope you like this feature, leave us any thoughts in the comments section below.

Update to Custom Fields: Hidden Fields and Making Them Editable

On this post we are going to talk about a new feature that we just implemented: the ability to add Hidden Custom Fields.

Why would you want to hide Custom Fields from the mobile device? Well, this feature goes very well together with adding Custom Fields to the Edit User Events section, so there might be some additional codes or notes that only Managers need to add, so to avoid employees from seeing unnecessary fields, you can use this functionality as follows:

Go to "Manage Custom Fields/Forms" in the Administration tab:

Then select "Edit Default Custom Fields":

In this example, we already have a couple of fields that employees can see:

Let's go ahead and add a new hidden field, this will be called "Eligible for Premium Pay" and we will set it up as "Hidden" using the "On Phone/PDA" dropdown menu. Once you are happy, click on the "Add" button:

So here we have our three custom fields, two are editable from the mobile app, and one is hidden:

Let's go ahead and make this field available so a Manager or Admin can edit it. Go to the "Event Edit Settings" in the Administration tab:

Then use the dropdown menu to add the desired field (Note that at the moment the supported fields are the "Yes/No" and "List" types). You will be able to add not just hidden but editable or required fields, as well, depending on your needs. For this guide, we will use our new hidden field, so we click on Add:

Once that is done, next time you go to edit a user's timesheets, you will be able to click on this button, which will show you the custom fields that are available for editing:

After adjusting the values of the fields as necessary and clicking on Save, the changes will be reflected immediately on any report dedicated to custom fields, such as the Custom Report or the Custom Field Report:

Leave us any comment or question, we hope you get the best out of this new enhancement!