Approve Unsubmitted Time-sheets

Approve Unsubmitted Time-sheets

The Time-sheet Sign-off" feature has been updated with new functionality that will allow the approval of timesheets even if the employee hasn't signed them.

This feature will only be available for Payroll Admins and is recommended to only be used in cases where the employee is out on vacation and cannot sign his/her timesheets or if a devise has been lost or damaged.

In order to approve an unsumbitted time-sheet, log into the web portal as a Payroll Administrator, under the Administrator Tab go to the "Approve Time-sheet" section. All unsubmitted time-sheets will be colored in blue, the Status Filter will also allow focus on only these items.

Find the time-sheet being sought and click on "Not Available" under the ID column.  The following screen should appear.

Notice the Approval Radial Buttons are Disabled, However the Total Times for the hours the employee has clocked can be seen.  Click on the "Submit for Employee" button to proceed. Once this is done, the familiar Time-sheet Approval View will be seen and approval and editing can be done as normal.

Once changes/corrections/approval has been made click the SAVE button.  The time-sheet will be properly approved.

The "Time-sheet Event Report" will generate an entry indicating that the time-sheet was approved WITHOUT the user's input.  This should be kept by management as backup for future reference.

Timesheet Signoff

Timesheet Signoff

The "Timesheet Sign-off" allows team members to sign-off their own timesheets directly from their supervisor's device.  Timesheets can be set up to be signed off on a Daily, Weekly or Monthly basis.  The Administrator will enable this feature from the web-portal.

To enable the Sign-Off.  Go to the "Administration" tab, select "Preferences."  Look for the following option and make sure to click the checkbox.

Tap the "Save" button - The mobile applications are now ready to go.

The Supervisor/Team Leader in charge of clocking in/out team members will be able to access the "Multi User Mode".  Typically, the timesheet sign-off is done either Daily, Weekly, or Monthly.  Weekly is the most common.  The sign-off should be done after the completion of the week or before payroll is submitted.

Team members will be able to enter his/her login credentials from the drop-down menu.  Then enter their password and tap Log-In.  The app will attempt to connect with the server

 Next, the employee will see a summary of the work hours corresponding to the previous day / week / month.  If everything is correct, the employee can place their signature in the signature box.  If they need to correct an item, just tap on "Clear", if they are good to go, just select "Save."

A confirmation will appear asking if you wish to send the signature.  Select "YES" and then the app will summit your timesheet with signature.

 Last - open the Menu and select "Log-Out" to finish the session so the next team member can sign in and repeat the procedure.  A confirmation screen will appear, if you are ready to exit select "YES."